Ledger Balance Confirmation Letter in TallyPrime 7.1 & 7.2

The auditor wants balance confirmations from your top twenty debtors. Your junior is exporting each ledger to Excel, pasting it under a Word letterhead, and retyping the closing balance. One typo and the party "confirms" a figure that is not in the books. TallyPrime has been able to print the whole letter itself for a while. The setting is just buried two screens deep.

What is the Confirmation of Accounts Print in TallyPrime?

It is a different print layout for an ordinary ledger. Instead of the usual Ledger Vouchers page, Tally prints a letter: your company as sender, the party as recipient, a subject line, a paragraph asking them to confirm the balance, and the ledger transactions below. The numbers come straight from the books. Same data, different envelope. You are not creating a new report, only changing how an existing one prints.

How to Print a Balance Confirmation Letter in TallyPrime 7.1 — Step by Step

1. Fix the party master first. Go to Gateway of Tally > Alter > Ledger, pick the party, and fill Mailing Details: name, address, state, pincode, and e-mail if you plan to send it by Ctrl+M. This is where the recipient block on the letter comes from. Skip it and the letter goes out addressed to nobody.
2. Open the ledger. Gateway of Tally > Display More Reports > Account Books > Ledger, then select the party. Tally tip: on the Gateway, typing "Ledger" in the Go To box (Alt+G) gets you there faster than walking the menus.
3. Set the period with Alt+F2. For a year-end confirmation use 1-4-2026 to 31-3-2027; for the half-year just closed, use 1-4-2026 to 30-9-2026. The balance the party is asked to confirm is the closing balance of this period, so a wrong end date asks them to confirm the wrong figure.
4. Press Ctrl+P, then press C for Configure. Find Report Type, press Enter, and pick Confirmation of Accounts from the list. Tally tip: this screen has a lot of options and most do not matter here. Report Type is the only one you must change.
5. Replace the stock wording if you need to. On the same configuration screen, press Show More, go to Provide Confirmation Statement, press Enter and type your own paragraph, for example a line asking the party to report differences within 15 days. If you are the auditor, the letter must name your office as the return address, not the client's.
6. Press Ctrl+A to save the configuration, then choose Preview and read the letter top to bottom before printing. Check sender, recipient, period and closing balance. Tally tip: if the letter looks right, use Ctrl+M to e-mail it or Ctrl+E to export it as PDF instead of printing.
7. Move to the next party. Go back to the ledger report, select the next ledger (F4 changes the ledger without leaving the report) and repeat Ctrl+P > Preview. Re-read your custom statement text each time; wording written for a debtor reads oddly on a creditor.

Mistakes That Cost Indian CAs Hours

• Printing with the period starting at the opening date of the company instead of 1 April: the letter lists years of old entries and runs to many pages. Fix: set Alt+F2 to the current financial year only; the opening balance line carries the earlier history.
• Blank company address in the sender block: the letter looks unofficial and parties ignore it. Fix: Alt+K > Company > Alter and complete the address, state and contact details before printing the first letter.
• Sending confirmations from the client's own e-mail during an audit: under SA 505 (External Confirmations), the auditor must control both sending and receipt, so replies routed through the client have little evidential value. Fix: put your firm's e-mail in the confirmation text and send from your own mailbox.
• Confirming a balance that bill-wise details contradict: the party agrees the total but disputes individual invoices later. Fix: before printing, open the ledger, press Alt+F5 for detailed view and clear any On Account amounts that should be against specific bills.
• Generic "please confirm" text on a creditor letter: suppliers reply that they owe you nothing. Fix: write two versions of the Provide Confirmation Statement text, one for debtors and one for creditors, and keep them in a text file to paste in.

Pro Tips for 2026

Run confirmations at the half-year, not only at 31 March. With 30 September 2026 just closed, a confirmation round now surfaces disputed invoices while there is still time to sort them before the books close. Second, the Report Type setting can stick for later prints in the same session, so the next time someone presses Ctrl+P on a ledger for internal use they may get a letter instead of a statement. Switch it back once the round is done. Third, for a party appearing as both debtor and creditor, merge the position in your covering text rather than sending two letters, otherwise the party nets them differently from you and the replies never tie up.