Key points
- Purchase Orders in TallyPrime 6.0 are activated via Gateway of Tally > Alter > Voucher Type.
- GST details for Purchase Orders are configured within the voucher type settings.
- You can create a Purchase Order by navigating to Gateway of Tally > Vouchers > Ctrl+F9.
- TallyPrime 6.0 allows for rate and quantity control directly within the Purchase Order voucher.
- Purchase Orders in TallyPrime 6.0 are distinct from Purchase vouchers.
You are entering a Purchase Order in TallyPrime 6.0. The voucher type does not appear. This is a common hurdle. You need to activate it first. This guide shows you how. We will cover activation and basic setup for GST.
What is a Purchase Order in TallyPrime?
A Purchase Order (PO) is a formal document. Your business sends it to a supplier. It confirms your intent to buy goods or services. It details quantities, agreed prices, and delivery terms. In TallyPrime 6.0, it acts as a commitment record before the actual purchase voucher is booked.
How to Activate and Configure Purchase Order in TallyPrime 6.0 — Step by Step
- Navigate to Gateway of Tally. Press Alt+K for Company. Select TallyPrime 6.0 or Tally ERP 9.
- Go to Gateway of Tally > Alter. Select Voucher Type.
- In the Voucher Type list, select Purchase Order. If it's not listed, press F10 (Show Inactive) and select Purchase Order.
- You will see 'Activate this voucher type?'. Press Enter to change it to Yes. Watch out: Ensure you are on the Purchase Order type, not another.
- Configure GST Details: Under 'GST Applicable', select 'Applicable'. Set 'GST Rate Type' (e.g., 'Regular'). Enter default HSN/SAC if applicable. This helps pre-fill later.
- Press Ctrl+A to save the Voucher Type configuration. You can now access Purchase Orders using Ctrl+F9.
Mistakes That Cost Indian CAs Hours
- Mistake: Not activating the Purchase Order voucher type. What breaks: The PO option is invisible. Fix: Follow the activation steps in the guide.
- Mistake: Entering a Purchase voucher instead of a Purchase Order. What breaks: Incorrect accounting records. The PO acts as a commitment, not a final transaction.
- Mistake: Ignoring GST configuration in the voucher type. What breaks: Manual GST entry needed for every PO, increasing errors. Fix: Configure GST details during voucher type setup.
- Mistake: Using Purchase Order for goods received. What breaks: Inventory and accounting are not updated correctly until the Purchase voucher is booked.
- Mistake: Trying to find Purchase Order under 'Transactions > Accounting Vouchers'. What breaks: You will only see standard vouchers like Sales, Purchase, Journal. Fix: Use the direct shortcut Ctrl+F9.
Pro Tips for 2026
For bulk PO creation or integration, consider tools that post directly to TallyPrime 6.0 or Tally ERP 9 without manual XML files. Synergy Automation is FREE and supports direct posting. Use the 'Order Quantity' and 'Rate' fields diligently. They act as controls when the actual Purchase voucher is entered later. This prevents receiving more items or paying higher prices than agreed.
Purchase Order Entry Workflow
Activate PO Voucher Type
Configure GST Settings
Access via Ctrl+F9
Enter Supplier, Date, PO No.
Add Items, Quantities, Rates
Save the Purchase Order
Q: How to create a Purchase Order in TallyPrime 6.0?
First, activate the Purchase Order voucher type via Gateway of Tally > Alter > Voucher Type. Then, press Ctrl+F9 to open the Purchase Order entry screen. Enter supplier details, date, and item specifics.
Q: What is the difference between a Purchase Order and a Purchase Voucher in TallyPrime?
A Purchase Order is a commitment to buy goods. It does not affect your accounts or inventory. A Purchase Voucher records the actual receipt of goods or services, impacting accounts payable and inventory.
Q: How to set up GST for Purchase Orders in TallyPrime 6.0?
You can configure GST details within the Purchase Order voucher type itself. Navigate to Gateway of Tally > Alter > Voucher Type > Purchase Order. Set 'GST Applicable' to 'Applicable' and fill in relevant tax details.
Q: Can I use Purchase Orders in Tally ERP 9?
Yes, Purchase Order functionality is available in Tally ERP 9 as well. The process of activation and entry is similar to TallyPrime 6.0.
Q: How long does it take to create a Purchase Order in TallyPrime?
After activation and basic setup, creating a single Purchase Order takes under 2 minutes. This includes entering supplier, date, and item details.